BUSINESS LETTER STYLES
Six letter styles have been
established for use in business offices. The two most commonly used of these are the block and semi block
styles.
1.
Full block
All lines of typing begin on the
left hand margin. There are no paragraph indentions. Letters that are typed in
the full block style are always single
spaced
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
Dear Sir,
This style is widely used across the globe. This style does not use any indent at all. Every single line is typed from the left-hand side. Since this style demands less number of keystrokes, this style increases the speed of the typist.
Even for computer typing, this style is more convenient. Note that this style does not use comma after every line in the address. This is also reducing the number keystrokes required. But the proper punctuations are added properly.
Yours faithfully,
M.N. Ashok Nathan
Assistant Manager
Production
FULL
BLOCK STYLE
Modern
Office Equipment Co. Ltd.
98 – 100 Anna Salai
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
Dear Sir,
This style is widely used across the globe. This style does not use any indent at all. Every single line is typed from the left-hand side. Since this style demands less number of keystrokes, this style increases the speed of the typist.
Even for computer typing, this style is more convenient. Note that this style does not use comma after every line in the address. This is also reducing the number keystrokes required. But the proper punctuations are added properly.
Yours faithfully,
M.N. Ashok Nathan
Assistant Manager
Production
2.
Block
All lines of typing begin on the
left hand margin except the date,
the complementary close, and the signature line.
BLOCK
STYLE
Justrust
Insurance Co. Ltd.
WISWA COMPLEX
456, North Usman Road
T.Nager
Chennai 600008
Telephone : 044 67894520
Fax : 044 67894521
456, North Usman Road
T.Nager
Chennai 600008
Telephone : 044 67894520
Fax : 044 67894521
10th
November 2009
Miss Linda Nancy
3010 Jalal Street
90, Tamara
Chennai 600012
Telephone : 044 67894871
Fax : 044 67894873
Dear Miss Nancy,
This style is similar to the fully-blocked style. It differs in the positioning of few items. The date is typed on the right-hand side of the page rather than the left-hand side of the page as followed in the fully-blocked style. The subject of the letter and the signature and the name and the designation of the sender are centered.
These modifications give the letter a balanced appearance. However this is not the only way to modify the fully-blocked style. You may want to place other items in different places.
Miss Linda Nancy
3010 Jalal Street
90, Tamara
Chennai 600012
Telephone : 044 67894871
Fax : 044 67894873
Dear Miss Nancy,
This style is similar to the fully-blocked style. It differs in the positioning of few items. The date is typed on the right-hand side of the page rather than the left-hand side of the page as followed in the fully-blocked style. The subject of the letter and the signature and the name and the designation of the sender are centered.
These modifications give the letter a balanced appearance. However this is not the only way to modify the fully-blocked style. You may want to place other items in different places.
Yours
Sincerely,
John McDonald
John McDonald
Marketing
Executive
3.
Semi block
The first line of each paragraph is
indented. Otherwise, the semi block style is exactly like the block style.
August, 7th 2012
Mary Lim
Sales Manager
SEMI
BLOCK STYLE
National
Limited
191
/ N - Patricia Avenue
Liverpool – 600 020
Phone : 0011 - XXXXXXXX
Fax : 0011 - XXXXXXXX
Liverpool – 600 020
Phone : 0011 - XXXXXXXX
Fax : 0011 - XXXXXXXX
August, 7th 2012
Mr. Gan Kim Hua,
Manager,
Gan Electrical Appliances Co,
356 Lorong 23/12,
Taman Maju Jaya,
70500 Seremban, N.S.
Dear Mr. Gan,
RE : Order for CD Player
We received your order for 6 sets of the HIVOLTAGE Portable CD Player Model 231 GX. We regret to inform you that the model is at present out of stock as demand has far outstripped supply. Our supplier in Japan has informed us that it will take another 6 months before they can send a new shipment.
However, may we offer an alternative item that seems to have the potential of being a best-seller as well. This is the TRUSOUND Portable CD Machine Model ZXS 10. This retail for Rs. 349.99 and is the latest on the portable CD range. Terms are as usual.
Thank you.
Yours sincerely,
Manager,
Gan Electrical Appliances Co,
356 Lorong 23/12,
Taman Maju Jaya,
70500 Seremban, N.S.
Dear Mr. Gan,
RE : Order for CD Player
We received your order for 6 sets of the HIVOLTAGE Portable CD Player Model 231 GX. We regret to inform you that the model is at present out of stock as demand has far outstripped supply. Our supplier in Japan has informed us that it will take another 6 months before they can send a new shipment.
However, may we offer an alternative item that seems to have the potential of being a best-seller as well. This is the TRUSOUND Portable CD Machine Model ZXS 10. This retail for Rs. 349.99 and is the latest on the portable CD range. Terms are as usual.
Thank you.
Yours sincerely,
Mary Lim
Sales Manager
4. AMS
Simplified letter
All typing in the Administrative
Management Society Simplified Letter begins on the left margin, as in the full
block style. This form omits the
salutation and the complimentary close.
AMS
SIMPLIFIED LETTER
Modern
Office Equipment Co. Ltd.
98 – 100 Anna Salai
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
SIMPLIFIED STYLE
This is another modification of the fully-blocked style. This style is used when you write a letter and you do not know the name and title of the person to whom you are writing the letter. The salutation and the complimentary closing are not used in this style. The subject is mentioned in capital fonts and that subject need not be underlined.
Today around all the business houses, this style is widely used when the writer of the letters does not want to give importance to formality. Since the formality is not adopted here, this style goes to the heart of the addressee. This style gives more importance only to the core matter of the letter.
M.N. Ashok Nathan
Assistant Manager
Production
5.
Hanging Indented (Inverted)
The hanging indented style is
identical the semi block format except that the first line of each paragraph is
typed flush with the left margin and all lines following are indented five
spaces. This style is usually seen only in advertising
letter, where it’s unique paragraphing catches
the eye.
3451, Jalan 13/35,
65/D-76 : Modern Street,
87212 Singapore.
Phone : 5635 78724132
Fax : 5635 78724133
8th April 1988
Mr. John Mark,
152, Bunget Lodge,
23, Jalan Street,
87123 Singapore.
Dear Mr. John Mark,
Hanging-Indented Style
This very useful style places the first words of each paragraph prominently on the page. It is useful for letters that deal with a variety of different topics. However, for normal business communications, this style is very rarely used.
The first line of the paragraph begins at the left-hand margin. And the other lines of the same paragraph are indented three to four spaces. This is the reversal of semi-indented style discussed in other page.
Yours Sincerely,
Rajan Carpets
M.K. Khoom,
Managing Partner
Rajan Carpets
3451, Jalan 13/35,
65/D-76 : Modern Street,
87212 Singapore.
Phone : 5635 78724132
Fax : 5635 78724133
8th April 1988
Mr. John Mark,
152, Bunget Lodge,
23, Jalan Street,
87123 Singapore.
Dear Mr. John Mark,
This very useful style places the first words of each paragraph prominently on the page. It is useful for letters that deal with a variety of different topics. However, for normal business communications, this style is very rarely used.
The first line of the paragraph begins at the left-hand margin. And the other lines of the same paragraph are indented three to four spaces. This is the reversal of semi-indented style discussed in other page.
Rajan Carpets
M.K. Khoom,
Managing Partner
6.
Official (Formal or Personal)
The official letter style is usually
prepared in either the block or the semi block format. The inside address,
however, is located two to five lines below the typed signature line, not at
the top of the page. The official letter is used only when writing to highly
placed official or to extend congratulation,
appreciation, or sympathy.
August, 7th 2012
Mary Lim
Sales Manager
SEMI
BLOCK STYLE
National
Limited
191
/ N - Patricia Avenue
Liverpool – 600 020
Phone : 0011 - XXXXXXXX
Fax : 0011 - XXXXXXXX
Liverpool – 600 020
Phone : 0011 - XXXXXXXX
Fax : 0011 - XXXXXXXX
August, 7th 2012
Mr. Gan Kim Hua,
Manager,
Gan Electrical Appliances Co,
356 Lorong 23/12,
Taman Maju Jaya,
70500 Seremban, N.S.
Dear Mr. Gan,
RE : Order for CD Player
We received your order for 6 sets of the HIVOLTAGE Portable CD Player Model 231 GX. We regret to inform you that the model is at present out of stock as demand has far outstripped supply. Our supplier in Japan has informed us that it will take another 6 months before they can send a new shipment.
However, may we offer an alternative item that seems to have the potential of being a best-seller as well. This is the TRUSOUND Portable CD Machine Model ZXS 10. This retail for Rs. 349.99 and is the latest on the portable CD range. Terms are as usual.
Thank you.
Yours sincerely,
Manager,
Gan Electrical Appliances Co,
356 Lorong 23/12,
Taman Maju Jaya,
70500 Seremban, N.S.
Dear Mr. Gan,
RE : Order for CD Player
We received your order for 6 sets of the HIVOLTAGE Portable CD Player Model 231 GX. We regret to inform you that the model is at present out of stock as demand has far outstripped supply. Our supplier in Japan has informed us that it will take another 6 months before they can send a new shipment.
However, may we offer an alternative item that seems to have the potential of being a best-seller as well. This is the TRUSOUND Portable CD Machine Model ZXS 10. This retail for Rs. 349.99 and is the latest on the portable CD range. Terms are as usual.
Thank you.
Yours sincerely,
Mary Lim
Sales Manager
Ref:
Tidak ada komentar:
Posting Komentar